Policies & Guidelines

Admissions Process

Application Fee Waivers

Process for requesting application fee waiver.


  • Applicants may request a deferral for up to one full year from the term of their original application. (for example, from fall 2015 to spring, summer or fall 2016.)
  • Applicants wishing to defer beyond one year (e.g. from fall 2015 to spring 2017) must submit a new application.
  • All deferrals are subject to program approval.  If approved, programs submit a new appraisal form in ApplyYourself with the term changed and a new "submit date." 

Programs can offer this deferral information for applicants/admitted students who inquire about a deferral.

FERPA & Student Privacy

  • Minnesota Government Data Practices Act (MGDPA), and legal information on student privacy issues. Information> 
  • Under FERPA, currently enrolled students have the right to view their student records.  This includes recommendations that were submitted as part of an application for admission only if the student did not waive his/her right to view the recommendation at the time of application AND if the recommendation is still available in the central admissions system.   (Application records are retained for 3 years.)  University policy does NOT require the Admissions Office, nor individual programs, to keep a permanent record of recommendations.   All requests to view recommendations should be sent to the Office of Graduate Admissions at gsquest@umn.edu

File Retention Guidelines 

  • The Graduate Admissions office maintains the official application record for each applicant according to University Guidelines. View records retention schedule> 
  • Archived AY records pre-August 1, 2007:  Memo>

Current Graduate Students on Admissions Committees

  • Current graduate students may not serve on graduate program admissions committees.  While this does not appear in the University's graduate admissions policy, the policy FAQs state:

    My program would like to include graduate students on its admissions committee. May we do this?
    No. Involving graduate students in the review of other graduate students' admission applications constitutes a conflict of interest. Student involvement in the program in which they are a graduate student should be limited to matters of general administrative and educational policy and should not extend to consideration of applications, petitions, or evaluations that relate to the employment status or academic work of individual students, or to the setting of student examinations, for example.