GPCs counsel students on a variety of issues they may encounter throughout their program. GPCs are often the first people to work with students as they begin to think about a program or have questions throughout their career. They represent their program to students, and support them throughout their career. The responsibilities of a GPC can be divided into a number of interconnecting areas and levels of responsibility but may be done by GPCs regardless of program size or if the GPC is full-time or part-time with the program.
Direct counseling of students
Counsel students to guide them through Program, College, and University policies and procedures, including providing direction on approved curriculum and program and/or college specific requirements to meet degree requirements.
Monitor students’ degree progress and ensure timely completion of their degree plan, assignment of preliminary and final oral exam committees, and graduation procedures.
Counsel students on individual issues that may arise and direct them to the best resources for resolving those issues.
Place or remove holds on student accounts and authorize registration, curricular, and some policy exceptions (e.g., extension of leave of absence).
Guide international students through their unique processes and work with ISSS to assure proper paperwork and compliance throughout the program.
In collaboration with program leadership and/or DGS, College, and/or central University offices, identify opportunities and strategize on solutions to improve student and program success and growth. This includes involvement with student support initiatives and influencing outcomes (e.g. time to degree)..
Define and execute best practices within program and/or in collaboration with the College and central University offices. This includes leading other GPCs in the development of best practices as needed to maximize efficiency across the University system and strengthen our programs.
Oversee overall program admission process. Guide prospective students, applicants, and admitted students through the admission process and coordinate faculty involved in final admission decisions and post-admission recruiting.
Design and implement program admissions and recruitment strategy, from prospective student through orientation.
Build program reputation and “brand identity” with prospective students, applicants and admitted students.
Assess effectiveness of strategies and processes and make changes as needed.
Fellowship and financial administration
Present individualized financial packages to admitted students
Track changes to student funding throughout program, including related budgets and coordinate with departmental and collegiate staff as necessary
Counsel students on all aspects of award (benefits, non-financial terms) Understand policies related to fellowships; counsel students in order to maintain compliance
Represent program to the Graduate School, College, and central University offices as needed for any questions related to student funding packages for the program.
Oversee international financial packages and ensures ISSS and I-20 guidelines are met.
Represents graduate program in overseeing external fellowship awards
Analyzes, assesses, and adjusts student funding package as needed (impact to original financial commitment if student receives fellowship award)
Teaching Assistant (TA) and Research Assistant (RA) administration
Counsel department chair, director of graduate studies, and faculty regarding TA and RA assignments to ensure matches are compliant with graduate education policy and meets the needs of the program.
Monitor TA/RA/Grad. Instructor eligibility per University, college and program requirements (e.g. registration appropriate to job class; language proficiency)
Decide which TAs and/or RAs are assigned to specific course
Assign TAs/RAs to faculty members
Advise TAs and Grad Instructors on important policies and procedures required of those teaching undergraduate students