Special Registration Categories

 

The following special registration options are restricted to students enrolling through the Graduate School.
 

GRAD 999 Graduate School Active Status
8777 Master’s Thesis Credits
8333 Advanced Master’s Status (“FTE: Masters”)
8666 Doctoral Pre-Thesis Credits
8888 Doctoral Thesis Credits
8888W Dissertation-Writing Seminar
8444 Advanced Doctoral Status (“FTE: Doctoral”) 

Comparison of Registrations Options

 

GRAD 999 Graduate School Active Status

GRAD 999 is a zero-credit, zero-tuition registration option intended for graduate students who have completed all coursework and (if applicable) thesis credit requirements, and who must maintain registration to meet the registration requirement.

While students can register for GRAD 999 to maintain their active student status, they cannot use GRAD 999 to meet any other requirements of the University or external agencies. Students who must maintain full-time status to, e.g., hold an assistantship, defer loans, and/or receive financial aid cannot use GRAD 999 to meet registration requirements. For more information regarding international students’ registration for GRAD 999, see the section, “International Students enrolled in GRAD 999” below.

Eligibility requirements:
GRAD 999 is an option only for graduate students. Students must hold active student status in order to register.

Restrictions:
While the Graduate School neither restricts the number of terms for which students may register for GRAD 999, nor imposes eligibility requirements other than those outlined above, individual graduate programs may establish their own restrictions. Graduate programs are strongly encouraged to monitor their students’ GRAD 999 registrations (see “Information for graduate program faculty/staff” below). Students are expected to consult their graduate program prior to enrollment to ensure they meet their program’s established criteria regarding GRAD 999 registrations.

International students enrolled in GRAD 999:
International students are strongly encouraged to confer with the International Student & Scholar Services (ISSS) office if they are considering GRAD 999 registration.

Maintaining legal status: International students who enroll in GRAD 999 must file a Reduced Course Load form, available on the International Student & Scholar Services web site, and submit the completed form to ISSS in 190 HHH Center.
Maintaining health benefits: International students who register for GRAD 999 are required to maintain their University-sponsored health benefit plan. Students will automatically be enrolled in the University-sponsored Student Health Benefit Plan unless they are covered by the Grad Continuation Plan, or they request and receive a waiver. To receive a waiver, students must meet one of the following criteria:

  • They must be covered by a United States-based, employer-sponsored insurance plan; or
  • They must have returned to their home country and be in residence there for the duration of the semester.

Students who meet either of the above criteria need to contact the Student Health Benefits office for a waiver request by calling 612-624-0627, or emailing studins@bhs.umn.edu. All waiver requests must be received by the University’s established registration deadlines.

GRAD 999 and the Student Services Fee: Students who register for GRAD 999 are not required to pay the Student Services Fee; however, they may elect to do so if they wish to use or support the services covered by the fee. (Reminder: Students who pay the Student Services Fee must have their own health insurance to be covered for services provided by Boynton Health Service. Payment of the Student Services Fee does not render students eligible to buy University-sponsored hospitalization insurance.)

How to register for GRAD 999: Graduate students can register online for GRAD 999 through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process. If students receive the following message "Class NOT added. All requirements not met." their program office has restricted enrollment for this course and students should contact their program office to resolve the problem.

How GRAD 999 will appear on the transcript: GRAD 999 will appear on the transcript as “GRAD 999 Graduate School Active Status”. Neither credits nor grades are assigned to GRAD 999. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned for the GRAD 999 registration option.

Information for graduate program faculty/staff: Graduate programs are strongly encouraged to establish program-specific restrictions on GRAD 999, and to monitor their students’ GRAD 999 registrations via the UM Report “GRAD 999 Enrollments”. GRAD 999 information is updated each semester after the close of the registration period. If a student exceeds the graduate program’s established GRAD 999 restrictions, the program may restrict enrollment by using the N999 student group. Students who have the N999 student group added to their record and try to register for GRAD 999 will receive the following message "Class NOT added. All requirements not met."

 
8777 Master’s Thesis Credits

All Master’s Plan A and Professional Master’s in Engineering (Design Track) students are required to register for 10 semester credits of 8777.

Eligibility requirements:
Graduate students must hold active student status in order to register for 8777.

Restrictions:
8777 registrations cannot be used to meet any degree requirements other than the master’s thesis credit requirement.

How to register for 8777 master’s thesis credits:
Graduate students can register online for 8777 master’s thesis credits through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process.

How 8777 master’s thesis credits will appear on the transcript:
8777 registrations will appear on the transcript as “8777 Thesis Credit: Mast”. Grades are not assigned to 8777 registrations. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned to 8777 master’s thesis credits.

 
8333 Advanced Master’s Status

8333 is a one-credit registration option for eligible master’s students who must certify full-time status to be in compliance with requirements of the University and/or external agencies (e.g., employment as a graduate assistant; loan deferment). Students eligible for 8333 can be employed in one of the low-tuition/low-fringe job classes.

Eligibility requirements:
Note that students become eligible for the 8333 Advanced Master’s Status registration option the term after they have applied for this registration status and their application has been approved by the Graduate School. To obtain eligibility:
Applications for 8333 Advanced Master’s Status must be submitted to the Graduate School by the following deadlines:

  • August 15th for the following fall term
  • December 15th for the following spring term
  • May 15th for the following summer term

The Graduate School will review applications to ensure that students hold active status; have a Graduate School-approved Graduate Degree Plan on file; have completed all coursework included on the Graduate Degree Plan – with grades posted to the transcript (exception: Plan B project registrations); and, if the applicant is a Master’s Plan A or Professional Master’s in Engineering (Design Track) student, that they have completed the 10-credit master’s thesis credit (8777) requirement. Upon approval of the 8333 application, the Graduate School will notify the student via email (with a copy to the DGS).

Restrictions:
Students must meet the application deadlines and eligibility requirements cited above. In the event that an ineligible student is registered for 8333, they will be notified by the Graduate School via email that they have not met the eligibility requirements, and that they must cancel their 8333 registration. Students are responsible for reconciling issues related to benefits (e.g., loan deferment; graduate assistantship) that arise due to the cancellation of their 8333 registration. Note that students must submit an application for 8333 Advanced Master’s Status registration to the Graduate School prior to the deadline for every term they intend to register for 8333.

How to register for 8333 Advanced Master’s Status:
Upon notification by the Graduate School that the 8333 Advanced Master’s Status application has been approved, students can register through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process.

How 8333 Advanced Master’s Status will appear on the transcript:
8333 registrations will appear on the transcript as “8333 FTE: Masters”. Grades are not assigned to 8333 registrations. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned to 8333 Advanced Master’s Status.

Information for graduate program faculty/staff:
The Graduate School is the only office authorized to approve 8333 registrations, and permission is required for enrollment. If a student has questions or encounters difficulties when registering for 8333, they should be encouraged to contact the Graduate School at 612-625-3490.

 
8666 Doctoral Pre-Thesis Credits

8666 is a registration option for graduate students who must be registered for a specific number of credits (usually to be in compliance with requirements of the University and/or external agencies such as employment as a graduate assistant, loan deferment, etc.), and for whom neither coursework registration nor the other special registration categories are an option.

Eligibility requirements:
Graduate students must hold active student status, and not yet be a doctoral candidate (i.e., not yet passed their preliminary oral examination) in order to register for 8666.

Restrictions: Registration for 8666 cannot be used to meet degree requirements. Registrations for 8666 cannot be converted to doctoral thesis credits (8888). Effective summer 2007, students are limited to 2 repetitions totaling up to 12 credits, graduate program consent is required for the 3rd and 4th registrations for an additional 12 credits.

How to register for 8666 Doctoral Pre-Thesis Credits:
Students can register through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process. If students receive the following message "Class NOT added. All requirements not met." their program office has restricted enrollment for this course and students should contact their program office to resolve the problem.

How 8666 Doctoral Pre-Thesis Credits will appear on the transcript:
8666 registrations will appear on the transcript as “8666 Doct Pre-Thesis Cr”. Grades are not assigned to 8666 registrations. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned to 8666 Doctoral Pre-Thesis Credits.

Information for graduate program faculty/staff: Graduate programs are encouraged to establish program-specific restrictions on 8666, and to monitor their students’ 8666 registrations via the UM Report “GS Student Non-Graded Course Enrollments”. The 8666 information is updated each semester after the close of the registration period. If a student exceeds the graduate program’s established 8666 restrictions, the program may restrict enrollment by using the 8666 student group. Students who have the 8666 student group added to their record and try to register for 8666 will receive the following message "Class NOT added. All requirements not met."

 
8888 Doctoral Thesis Credits

All doctoral candidates (i.e., doctoral students who have passed their preliminary oral examination) are required to register for 24 semester credits of 8888.

Eligibility requirements:
Graduate programs have the discretion to determine when it is academically appropriate for students to take 8888. Students must hold active student status in order to register for 8888.

Restrictions:
8888 registrations cannot be used to meet any degree requirements other than the doctoral thesis credit requirement. In the event that an ineligible student is registered for 8888, they will be notified by the Graduate School via email that they have not met the eligibility requirements, and that they must cancel their 8888 registration. Students are responsible for reconciling issues related to benefits (e.g., loan deferment; graduate assistantship) that arise due to the cancellation of their 8888 registration.

How to register for 8888 Doctoral Thesis Credits:
Students can register through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process. If a student has other questions or encounters difficulties, they should contact their graduate program.

How 8888 Doctoral Thesis Credits will appear on the transcript:
8888 registrations will appear on the transcript as “8888 Thesis Credit: Doct”. Grades are not assigned to 8888 registrations. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned to 8888 Doctoral Thesis Credits.

Information for graduate program faculty/staff:
Graduate programs have the discretion to determine when it is academically appropriate for students to take 8888. Permission numbers for 8888, when needed, are disseminated by graduate programs.

 
8888W Dissertation-Writing Seminar

8888W seminars provide a means for students to make progress on the dissertation in a structured setting by bringing together students writing on related topics. Credits will be applied to the doctoral thesis credits requirement. These seminars should compliment/support the advisers role in the dissertation writing process. Students should keep their advisers informed of their work in the seminar throughout the term.

Eligibility requirements:
Graduate programs have the discretion to determine when it is academically appropriate for students to take 8888W.  Students must hold active student status in order to register for 8888W.

Restrictions:
8888W registrations cannot be used to meet any degree requirements other than the doctoral thesis credit requirement. In the event that an ineligible student is registered for 8888W, they will be notified by the Graduate School via email that they have not met the eligibility requirements, and that they must cancel their 8888W registration. Students are responsible for reconciling issues related to benefits (e.g., loan deferment; graduate assistantship) that arise due to the cancellation of their 8888W registration.

How to register for an 8888W Dissertation-Writing Seminar:
Students can register through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process. If a student has other questions or encounters difficulties, they should contact their graduate program.

How 8888W Doctoral Thesis Credits will appear on the transcript:
8888W registrations will appear on the transcript as “Thesis Credit: Doct Sem”. Grades are not assigned to 8888W registrations. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned to 8888W Dissertation-Writing Seminar.

Information for graduate program faculty/staff:
Graduate programs have the discretion to determine when it is academically appropriate for students to take 8888W. Permission numbers for 8888W, when needed, are disseminated by graduate programs.

 
8444 Advanced Doctoral Status

8444 is a one-credit registration option for eligible doctoral students who must certify full-time status to be in compliance with requirements of the University and/or external agencies (e.g., employment as a graduate assistant; loan deferment). Students eligible for 8444 can be employed in one of the low-tuition/low-fringe job classes.

Eligibility requirements:
Doctoral candidates must hold active student status. In addition to completing all Degree Program coursework, doctoral candidates become eligible to apply for the 8444 Advanced Doctoral Status registration option    the term after they have completed the following:

a)  Successfully complete the preliminary written examination. 

b)  Successfully complete the preliminary oral examination; signed examination form on file with the Graduate Student Services and Progress (GSSP) Office.

c)  Complete all coursework included on the Degree Program Form, with grades posted to the transcript.

d)   Completed 24 doctoral thesis credits.

To obtain eligibility: 
Applications for 8444 Advanced Doctoral Status must be submitted to the student’s graduate program office for review and approval by the DGS. The student’s adviser also must review the application to determine whether the student is making satisfactory degree progress. Note that students must submit an application for 8444 Advanced Doctoral Status registration to their graduate program office prior to every term they intend to register for 8444.Applications for 8444 Advanced Doctoral Status are not submitted to GSSP.

Restrictions:
Students must submit 8444 applications to their graduate program office, and meet the eligibility requirements as cited above. In the event that an ineligible student is registered for 8444, they will be notified by the Graduate School via email that they have not met the eligibility requirements, and that they must cancel their 8444 registration. Students are responsible for reconciling issues related to benefits (e.g., loan deferment; graduate assistantship) that arise due to the cancellation of their 8444 registration.

How to register for 8444 Advanced Doctoral Status:
Students can register through One Stop. If students are advised during the online registration process that they have a registration hold, they must follow the instructions provided for removing the hold before proceeding with the registration process.

How 8444 Advanced Doctoral Status will appear on the transcript:
8444 registrations will appear on the transcript as “8444 FTE: Doct”. Grades are not assigned to 8444 registrations. The “NG” designator will appear on the transcript at the end of the term to indicate that no grade is assigned to 8444 Advanced Doctoral Status.

Information for graduate program faculty/staff:
The Graduate School is the only office authorized to approve 8444 registrations, and permission is required for enrollment. If a student has questions or encounters difficulties when registering for 8444, they should be encouraged to contact the Graduate School at 612-625-3490.

eligibility-requirements 

 

* Any combination of course credits with master's thesis credits (8777) or doctoral thesis credits (8888)
** Only thesis credits that comprise the total number of credits satisfy the requirement
*** Students should contact the Office of Student Health Benefits (
umshbo@umn.edu or 612-624-0627) with questions about eligibility
**** Students should contact the International Student and Scholar Services office (isss@umn.edu or 612-626-7100) with questions about eligibility
# Unless Special Graduate Assistant Registration Status (SGARS) form is submitted to GAO that term
## Unless Reduced Course Load form is filed with ISSS for that term
### Unless registered for at least 3 credits that term
#### Only if TA/RA on Graduate Assistant Health Plan