Thesis Formatting and Submission

Quick Links:

Thesis Formatting and Submission Guidelines
Templates and Page Numbering Instructions
Common Formatting Mistakes to Avoid
Submit your thesis
Thesis/Dissertation Hold Request
UMNSED Survey (doctoral students only)

 

For questions regarding formatting and submission please contact:
Master's students: Amber Cellotti, gsmast@umn.edu
Doctoral students: Stacia Madsen, gsdoc@umn.edu
 


Thesis Submission

Before beginning the submission process, you must ensure that:

__ The thesis is in its final version. Once submitted, revisions cannot
      be made unless the student is instructed by GSSP to do so.
__ The full text is in one file.
__ The full text is in Adobe PDF format. If the text is not
      already in PDF format, a converter is available on ProQuest’s submission site.
__ If the PDF converter is used, check the document for accuracy before
     uploading.
     Note: it may take 1 or more days to receive the converted PDF. Please plan
     accordingly.
__ The complete file size is less than 250MB.
__ A copy of the signature page is not included in the electronic submission.
__ Create a user account at,
http://www.etdadmin.com/umn (this is NOT your UMN username and password).

Submit your thesis at http://www.etdadmin.com/umn
 

Materials Submitted to GSSP (160 Williamson Hall)

In addition to submitting the thesis online, students must submit the following documents – in hard copy format -- to the Graduate Student Services and Progress Students are also required to submit/complete the following graduation materials:

Item Submitted

Format Required for Submission

Where to Submit

Notes

Signature page

Hard copy

160 Williamson Hall

1 copy with original signature(s)

Title page

Hard copy

160 Williamson Hall

1 copy

Deposit Agreement*

Hard copy

160 Williamson Hall

Deposit Agreement

 

University of Minnesota Survey of Earned Doctorates

Electronic

Online at: http://apps.grad.umn.edu/UMNSED/

DOCTORAL STUDENTS ONLY

 

 


Corrections and Revisions

The thesis must be a well-written manuscript that is free from error and ready in its final version before submission to GSSP. Any revisions required after the final defense by the examination committee must be made and approved by the adviser (as confirmed by the adviser’s signature on the signature page) prior to submission to GSSP. Changes cannot be made to the thesis once accepted.



Thesis/Dissertation Hold Request

Students may need to delay the release of the thesis. Considerations that are likely to be deemed reasonable for granting permission to restrict dissemination include:

  • Patentable rights in the work or other issues in which disclosure may be detrimental to the rights or interests of the author.
  • The ethical need to prevent disclosure of sensitive or classified information about persons, institutions, technologies, etc.
  • The interest of an academic or commercial press in acquiring the rights to publish your dissertation or thesis as a book.
  • Content that is likely to be submitted to a peer-reviewed journal.

ProQuest has assembled information that may assist in deciding if a hold is needed. The information can be found at, http://www.etdadmin.com/UMI_EmbargoesRestrictionsGuide.pdf.

In accordance with University of Minnesota Regent’s policy regarding withholding of research results, a six month, one-year, or two-year embargo on the release of the student’s thesis to the public may be requested. During this period, GSSP will not release the theto the public. The hold period begins immediately after the official degree conferral date (last working day of graduation month). Students wishing to embargo the dissertation must do so directly through the GSSP by following the procedure outlined below.

Students are required to request embargoes directly through the GSSP. A hold may be requested by completing a Thesis/Dissertation Hold Request form available online. The form must be signed by the student’s adviser(s) and submitted to GSSP on or before the last working day of the intended month of graduation.

After the requested embargo time expires, the thesis will be released to Proquest and the University Libraries, including the University Digital Conservancy for circulation. Students will not be contacted once the embargo has expired and are solely responsible for renewing the embargo request before the expiration date. Students who wish to renew the embargo, or have the embargo lifted prior to the expiration date, must contact GSSP by email (master's: gsmast@umn.edu; doctoral: gsdoc@umn.edu).


Thesis Templates

For your convenience, GSSP is pleased to provide thesis "templates" for students working in either Microsoft Word or LaTex. You remain responsible for ensuring that the thesis meet University formatting guidelines as well as the requirements of your graduate programs and field-specific guidelines.

For MS Word

Template Instructions and Troubleshooting Guide
Template with page number in header
Template with page number in footer

For La Tex

Template Instructions
La Tex Zip Files

Signature Pages

Single Adviser Template
Two Advisers Template
 

Page Numbering Instructions
 

Page Numbering Using Microsoft Word (PC)
The following instructions are compatible with Office suites 2003 or earlier.

Formatting page numbers within margins

1. Go to “File”.
2. Choose “Page Setup”.
3. Click on the “Layout” tab.
4. If page numbers are placed at the top of the page, change the “Header” field to at least 1 inch (2.6cm). If page numbers are placed at the bottom of the page, change the “Footer” field to at least 1 inch (2.6cm).

Formatting using both Roman and Arabic Numerals

1. Keep both the introductory material and the body in one document.
2. Click on the first page of the document and go to: Insert>Page Numbers>Format. Change number format to "i, ii, iii...”. This will number your entire thesis with lower case Roman numerals.
3. Click on the first page of the body of the thesis, before the first letter on that page and go to: Insert>Break>Section Break Types. Click on "Continuous" and “Okay”.
4. Keeping your cursor on the same page, go back to Insert>Page Numbers>Format. Change number format to "1, 2, 3..." and click on "Start at 1". This will keep the preliminary pages numbered with lower case Roman numerals and the rest of the thesis numbered with Arabic numerals.

Page Numbering Using a Mac

Formatting page numbers within margins

1. Go to “File”.
2. Choose “Page Setup”.
3. In the “Page Settings” list select Microsoft Word.
4. Then click on “Margins”.
5. If page numbers are placed at the top of the page, change the “Header” field to at least 1 inch (2.6cm). If the page numbers are placed at the bottom of the page, change the “Footer” field to at least 1 inch (2.6cm).

Formatting using both Roman and Arabic numerals

1. Keep both the introductory materials and body in one document.
2. Click on the first page of the document and go to: Insert>Page Numbers>Format. Change number format to "i, ii, iii...”. This will number your entire thesis with lower case Roman numerals.
3. Click on the first page of the body of the thesis, before the first letter on that page and go to: Insert>Break>Section Break (continuous).
4. Keeping your cursor on the same page, go back to Insert > Page Numbers > Format. Change number format to “1, 2, 3…” and click on “Start at 1”. This will keep the preliminary pages numbered with lower case Roman numerals and the rest of the thesis numbered with Arabic numerals.

GSSP cannot provide technical support.



Common Formatting Mistakes to Avoid

Please read all of this information carefully. Students submitting electronically are expected to review the Thesis Formatting and Submission Guidelines as well, for information about formatting and submission requirements.

  • The full text of the thesis (“full text” refers to all introductory pages except the signature page, the body of the manuscript, bibliography, and appendices) must be in Adobe PDF format and must be one file. If the text is not already in PDF format, a converter is available on the submission website.
  • Margins: Every page of the thesis, including all appendices, notes, and the bibliography, must have a LEFT margin of at least 1.5 inches (3.9cm) and, TOP, RIGHT, and BOTTOM margins of at least 1 inch (2.6cm).
    • Nothing can appear in the margins, which means that no page numbers, text, tables, graphs, charts, parts of illustrations, etc., can appear in the margin area.
  • Pagination: Students are responsible for correctly numbering and organizing sections in their thesis. Page numbers cannot be placed on the left hand side of the thesis.
    • The title page and copyright page must not be numbered or counted. Page numbering for the rest of the introductory material is required, and expressed in lower case Roman numerals, beginning with page “i”.
    • The main text, illustrations, bibliography, and appendices are considered the body of the manuscript.
    • Every page in the body of the text, through the bibliography and appendices, must be numbered in Arabic numerals starting with page 1.
  • Tables, charts, and graphs: Color may be used in tables, charts or graphs, however, references to color may not be made as reproductions will be in black and white. Identification of lines and figures on graphs and charts must be made clear by the use of line symbols rather than variation in color. Captions may be single-spaced.
  • List of figures/list of tables pages: A list of figures page is required if you include figures and a list of tables is required if tables are included in the dissertation. Each list must contain the page number of where each figure or table can be found in the thesis. The list of figure/list of tables must be represented in the table of contents.
  • Bibliography: The bibliography may be single-spaced and should appear before the appendix (if applicable). It is not acceptable to include separate references after each chapter in lieu of a single cumulative bibliography at the end of the thesis. The bibliography must be represented in the table of contents.
  • Formatting: Students are required to adhere to all formatting guidelines set by the University of Minnesota. Please do not use theses found in your department or in the Library to format your thesis. They may not meet current formatting guidelines.
     

The University of Minnesota Survey of Earned Doctorates (UMNSED) *DOCTORAL STUDENTS ONLY*

The University of Minnesota is committed to maintaining both high quality graduate programs and a high quality student experience. Your responses to this survey will be used to assess and improve the graduate education experience at the University of Minnesota and beyond.

  • The UMSED is a reporting tool used by the National Opinion Research Center (NORC) and the University of Minnesota to improve graduate education.
  • Responses to the survey will be kept confidential.
  • To access the survey, please go to the following link: http://apps.grad.umn.edu/UMNSED/.
  • The survey requires the X.500 ID and password.
  • Technical questions can be forwarded to bostr007@umn.edu. All other questions may go to gsdoc@umn.edu.