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Article V. Constituent Organs and Committees
1. Executive Committee
a. Composition
There shall be an Executive Committee of the Graduate School.
Membership shall be described in a bylaw. The Dean of the Graduate School
shall chair the Executive Committee.
Bylaw 19: The voting membership of the Executive Committee
shall consist of the Dean; two administrative officers of the Graduate
School designated by the Dean; the Chairs of the General Research Advisory
Committee, the Biomedical Research Advisory Committee, the Fellowship
Committee, and each Policy and Review Council; the Chair of the Duluth
Graduate Council; one representative of the Graduate School Civil Service/union-represented
administrative staff selected annually by election; one representative
of the Professional and Administrative appointed staff selected annually
by election; and five graduate students. The graduate student members
shall be the President of the Council of Graduate Students, the President
of the Duluth branch of the Council of Graduate Students, and one student
selected annually in a manner to be determined by the Council of Graduate
Students from each of three of the Policy and Review Councils, with the
Councils represented to be selected in a rotation established by the Council
of Graduate Students. When unable to attend a meeting, a member may designate
an alternate.
b. Responsibilities
The responsibilities of the Executive Committee shall include
the following: (1) review programs of graduate study and recommend their
approval, modification, or discontinuance; (2) consider proposals for
and recommend policy, implementation of policy, and changes in programs
or administration of the Graduate School; (3) continually review the effectiveness
of the structure and performance of the Graduate School in discharging
its missions; (4) provide guidance and counsel to the Dean on any matters
relating to graduate education at the University of Minnesota.
2. Policy and Review Councils
a. Constituent-Base Divisions
There shall be a Policy and Review Council for each of the
major academic divisions within which fields of graduate study are grouped
on the basis of customary working relationships. These divisions are initially
established as follows: (1) Education and Psychology; (2) Language, Literature
and the Arts; (3) Health Sciences; (4) Engineering, Physical and Mathematical
Sciences; (5) Biological Sciences; (6) Social Sciences. The assignment
of programs of study to a division shall be made by the Dean after consultation
with the Executive Committee on the basis of recommendations made by the
faculties of graduate programs. Each program shall have voting representation
on only one Policy and Review Council. Any modifications in the divisions
initially established shall be made by the Dean after consultation with
the Executive Committee on the basis of recommendations from the Policy
and Review Councils affected by the changes.
b. Composition
Each Policy and Review Council shall be composed of: (1) the
Director of Graduate Studies from each constituent major degree granting
program of graduate study within the division, chosen by the graduate
faculty of that program from among its membership; (2) graduate student
members in the ratio of one student to three faculty members, with a minimum
number of three students, whom the Council of Graduate Students shall
choose in accordance with its bylaws. When unable to attend a meeting
a member may designate an alternate. The Dean of the Graduate School shall
appoint the chair of each Policy and Review Council, for a term of two
years, from a slate of three names submitted by and selected from among
the faculty members of the Council. It is desirable that the Council chair
will have completed at least one year's service as a Council member. Operating
procedures of the Policy and Review Councils shall be regulated in bylaws
of the Graduate School.
c. Responsibilities
The members of the Policy and Review Councils as a whole shall
constitute a voting assembly for any purpose, except the amendment of
this Constitution, requiring the collective action of the graduate faculty
and student body. The responsibilities of each Policy and Review Council
shall include the following:
- review and recommend policy for graduate programs in the division
within its jurisdiction;
- review proposals for new graduate courses of instruction, or for modification
or termination of existing courses, and make recommendations to the
Dean on such proposals;
- establish and review criteria for membership in the faculty of the
Graduate School;
- monitor the quality of graduate education in the programs within its
jurisdiction, including: (a) substantive review of applications for
the establishment, major modification or withdrawal of graduate programs
in the division under the Council's supervision and recommendations
to the Dean with respect to such proposals; (b) systematic and periodic
reviews of existing degree and certificate programs within the Council's
jurisdiction; (c) non-periodic targeted program reviews as requested
by individual graduate program faculties;
Bylaw 20: The Policy and Review Councils shall conduct systematic and
periodic reviews of responsible conduct of research and scholarship
and student professional development activities within graduate programs.
formulate and submit to the Dean evaluations and recommendations concerning
graduate education at the University of Minnesota as the members of
the Council deem appropriate;
- review and make recommendations with respect to matters submitted
to the Council by the Dean of the Graduate School
Bylaw 21: The Policy and Review Councils shall meet at least
twice each year as individual Councils and once as an Assembly of all
Councils. When unable to attend a meeting, a member may designate an alternate.
3. Duluth Graduate Council
a. Composition
There shall be a Duluth Graduate Council that represents all
of the fields of graduate study through which graduate students may register
on the Duluth campus. Operating procedures of the Duluth Graduate Council
shall be consistent with the principles of this Constitution, and the
composition of the Council shall be described in a bylaw.
Bylaw 22: The Duluth Graduate Council shall be composed of
(1) the Director of Graduate Studies or Associate Director of Graduate
Studies from each constituent major degree-granting program of graduate
study and (2) four graduate students with full voting rights, chosen by
the Duluth branch of the Council of Graduate Students. When unable to
attend a meeting, a member may designate an alternate. The Dean of the
Graduate School shall appoint the chair of the Duluth Graduate Council,
for a term of two years, from a slate of names submitted by and selected
from among the faculty members of the Council.
b. Responsibilities
The Duluth Graduate Council shall constitute a voting assembly
for any purpose requiring the collective action of the graduate faculty
and graduate student body on the Duluth campus. The responsibilities of
the Duluth Graduate Council shall include the following:
- review and recommend policy for graduate programs within its jurisdiction;
- review and make recommendations on course proposals submitted for
graduate credit by the various academic disciplines at Duluth. Recommendations
of graduate course proposals will be submitted to the relevant Policy
and Review Council. The Duluth Graduate Council shall be guided in its
recommendations by the formal criteria in current use by each Policy
and Review Council;
- formulate and submit to the Dean of the Graduate School, the Associate
Dean of the Graduate School at Duluth, and the Vice Chancellor for Academic
Administration of the Duluth campus, evaluations and recommendations
concerning graduate education at the University of Minnesota Duluth
as the members of the Council deem appropriate. The Duluth Graduate
Council shall be advisory to the office of the Dean concerning the addition,
alteration, or deletion of graduate programs at Duluth;
- review and make recommendations with respect to matters submitted
to the Council by the Dean of the Graduate School, the Associate Dean
of the Graduate School at Duluth, and the Vice Chancellor for Academic
Administration of the Duluth campus as they affect the operation of
the Graduate School at Duluth.
4. Research Advisory Committees
There shall be a General Research Advisory Committee and a
Biomedical Research Advisory Committee, each of which shall be appointed
by the Dean of the Graduate School after consultation with deans of other
colleges and the chairs of the Policy and Review Councils. The composition
and responsibilities of each committee shall be defined in the bylaws.
Bylaw 23: The General Research Advisory Committee and the Biomedical
Research Advisory Committee shall each shall consist of at least twelve
faculty members, and together shall represent the majority of Policy and
Review Council disciplinary groupings. The term of office of members shall
be four years, with gradual turnover of the members. Members shall be
eligible for reappointment, but consecutive terms shall not exceed two.
The Dean shall appoint a committee chair from among the members.
Bylaw 24: The responsibilities of the General Research Advisory
Committee and the Biomedical Research Advisory Committee shall include
the following: (1) advise the Dean concerning the development and support
of faculty research and research programs; (2) review requests for allocation
of faculty research funds, and make recommendations to the Dean concerning
such allocations.
5. Fellowship Committee
There shall be a Fellowship Committee whose composition and
responsibilities shall be defined in the bylaws.
Bylaw 25: The Fellowship Committee shall consist of members
of the graduate faculty appointed by the Dean of the Graduate School,
who shall endeavor to assure broad distribution and rotation in the representation
of graduate programs. The Director of the Fellowship Office shall be a
member ex officio. The Dean shall appoint one of the members to serve
as chair.
Bylaw 26: The responsibilities of the Fellowship Committee
shall include the following: (1) advise the Dean and Executive Committee
on policies and procedures to be followed in securing funds for and in
allocating them to graduate students of the University in the form of
fellowships, scholarships, and other financial supports; (2) review applications
for fellowships, scholarships, or other financial aids, and make recommendations
to the Dean concerning awards.
6. Council of Graduate Students
a. Organization
There shall be a Council of Graduate Students, representative
of the entire body of graduate students registered in programs administered
by the Graduate School, with a branch chapter on the appropriate coordinate
campuses. The voting membership of the Council of Graduate Students on
each campus shall include one graduate student chosen by the students
within each graduate program on that campus, the graduate student representatives
in each Policy and Review Council, and all graduate student members of
the University Senate, its committees, and other University committees
as designated within the Council's constitution. Officers of the Council
shall be designated and chosen in accordance with the provisions of the
Constitution of the Council of Graduate Students. Governance of the branch
chapters will be specified in the Constitution of the Council of Graduate
Students. Meetings of the Council or its branch chapters shall be held
at least two times each semester during the academic year.
b. Governance
The Council of Graduate Students shall have the authority
to conduct its own affairs, consistent with its constitution and bylaws
and with University and Graduate School policies, regulations, and procedures.
c. Responsibilities
The Council of Graduate Students shall be the official organization
representing graduate students of the University of Minnesota within the
structure of the Graduate School and the University governance system.
The Council's responsibilities shall include the following:
- It shall serve as the official channel whereby recommendations from
the graduate student body as a whole are brought to the Dean and the
constituent organs and committees of the Graduate School. This is not
intended in any way to limit the access of any individual student or
student group to the administration or faculty of the Graduate School.
- It shall be the chief instrumentality for achieving graduate students'
participation in the affairs of the Graduate School and shall nominate
graduate student representatives to all appropriate councils and committees
of the Graduate School and to other University groups.
- It shall assimilate, coordinate, and disseminate pertinent information
to graduate students.
- It shall seek to promote appropriate academic, social, professional
and economic aims of graduate students.
7. Special Committees
a. Composition
In consultation with the Executive Committee of the Graduate
School, the Dean may appoint special ad hoc committees. Also in consultation
with the Executive Committee of the Graduate School, the Dean shall choose
membership appropriate to the purpose for which each committee is formed
and shall in each case designate a member of the committee as chair.
b. Responsibilities
Special committees shall study, review, and formulate recommendations
to the Dean on those topics the Dean assigns them.
8. Procedures of Constituent Organs and Committees
The constituent organs and standing ad hoc committees for which
provision is made in Article V shall observe
the following rules of procedure:
a. Rules of Order
Normal rules of parliamentary procedure observed by deliberative
bodies shall be followed except as special rules may be adopted.
b. Open and Closed Meetings
Meetings shall be open when matters of general policy or administration
are under discussion, but closed when open discussion of matters on the
agenda might infringe upon individual rights of privacy.
c. Subcommittees
Each body may by majority vote authorize the creation of committees
or subcommittees to deal with designated problems within the mission of
the principal body. Unless specified to the contrary, subcommittee membership
may include persons who are not members of the committee to which the
subcommittee is responsible.
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