Grant-in-Aid of Research, Artistry and Scholarship Program (GIA)
Frequently Asked Questions

View: RFP, Program Overview, Funding Categories, Evaluation Criteria, Eligibility Requirements, Exemplary Proposals, Budget Management, Application Instructions, Most Recent Awards

1. Can I submit the proposal electronically?
Yes! All proposals must be sumitted electronically starting September 3, 2008.

2. Do I have to use the Funding and Budget templates provided in the electronic form?
Yes. Detail regarding budgets can be included in the "Budget Justification" section of your proposal.

3. Will I need matching funds for equipment even if it is NOT a Category 2 request?
Yes, the Graduate School expects a 30-50% match on ALL equipment requested in Grant-in-Aid proposals. Please include any matching funds letters with your proposal.

4. Is there flexibility with the 2000 word limit?  
It should be possible to limit to 2000 words as requested; however, some flexibility will be allowed for resubmission and category 2 proposals. Illustrations and graphs may be incorporated into the proposal body. Note that one additional page may be added for figures, digital images(1200 to 1500 pixels not to exceed 2MB per image) or letters of collaboration, which are not included in the 2000-word limit.

5. What is RSPP approval? Do I need it?
RSPP stands for “Research Subjects’ Protection Programs.” If your research involves human or animal subjects you will need approval from one of the RSPP review committees prior to beginning your research or receiving any grant-in-aid money awarded. If your research involves recombinant DNA, infectious agents or biological toxins you must register with the Institutional Biosafety Committee (IBC). If you do not have approval at the time of submission, please check “Pending” in the compliance section of the on-line form. Once approval(s) are received, documentation must be submitted to our office by fax at 612-626-7431 or by e-mail to facgrant@umn.edu.

6. Do I need to include a Proposal Routing Form (PRF)?
No. The "Compliance" section of the on-line form along with the required on-line approvals serve this purpose.

7. Do Co-PIs and their Department Chairs and Deans need to review and approve this proposal?
No. Starting in the fall competition, 2008, Co-PIs and their Chairs and Deans will no longer be required to review and approve Grant-in-Aid proposals.

8. Where do I find the standard allotment for salaries?
There are links to “Personnel grid” on the Application Instructions.

9. When will I find out if I have been awarded the Grant-in-Aid?
Typically the last week of November or the first week of December for the fall competition; the last week of April for the spring competition.

10. I have indicated who my PI Support Person is, but they cannot access the proposal - how do I give them access?
Scroll to the the bottom of the application page and click "Send to PI Support".

11. Where do I find the Account values for the Budget page?
Please contact your departmental budget officer/accountant to help you identify the correct six digit account values.


For further questions, please call 612-625-2356 or email facgrant@umn.edu .

Revised 9/08