Procedures For FTE With One Credit For Advanced Graduate Students
The Office of the Registrar and the Graduate School have developed
procedures which will permit eligible Advanced Masters and Doctoral candidates
to be certified as "full-time" students when registered for
only one credit. Faculty advisers and DGS will affirm that each student
is indeed working full time on the thesis or dissertation.
These courses are intended only for advanced master's and doctoral
students who have completed all their program coursework and required
thesis credits, but still are working full-time on the research or writing
of their thesis, papers, capstone project or dissertation. The main impetus
for this procedure is to certify as "full-time" for loan deferment
purposes, teaching or research assistants who could be employed in the
low-tuition-fringe job classes. The procedure is available, however, for
any eligible advanced graduate student, whether employed as a graduate
assistant or not, thus providing a less expensive (one credit rather than
6 or 3) registration for fellowship or self-supporting students who have
loans to defer.
The new courses are (XXXX) 8333, FTE: Master's and (XXXX) 8444,
FTE: Doctoral. Students should complete the application form (see link
below) each term they register for 8333 or 8444. When it has been reviewed
and signed, the form should be filed in the student's departmental file.
Certification of full-time status to the federal government will occur
automatically several times each term.
The Graduate School data management office will "post-audit"
the usage of these courses each term, to assure that only advanced students
are registering for them. Doctoral candidates who have completed the equivalent
of 36 quarter or 24 semester credits of 8888 can be identified automatically
by the 08AD Student Group on their PeopleSoft record.
Masters students who have Graduate School approved Degree Program
Forms on file and have completed all registrations on the program, with
grades, can request that their Director of Graduate Studies submit a Request
For Advanced Masters Tracking Flag form (link below) for them in 316 Johnston
Hall. Masters students must apply, by the term deadline, (see below)
for this official status in order to have the 08AM Student Group added
to their record. Masters students are not eligible to register for 8333
or to be hired in a lower fringe assistantship job class unless this process
has been completed. We ask that graduate secretaries assist fellowship
or self-supporting Advanced Masters students to complete this form as
well, to verify their eligibility for the auditing process.
Term deadlines for submission of Request for Advanced Masters
Tracking Flag forms:
*The Graduate School will check for current term grades prior to approving the application.
NOTE: Students should register ONLY for the FTE status. The FTE registration is calculated as a full-time registration. Additional registrations (including audited courses) are considered outside the credit allowance and students are responsible for all attendant tuition and fees.
Forms:
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